Board Administrator

We are looking for a volunteer to support the administration of the Board to enable it to operate efficiently and effectively. 

Responsibilities include:

• Organising and scheduling meetings
• Collecting and arranging data from committees and departments 
• Assisting and administering board members regarding inquiries and requests 
• Establishing and maintaining strong collaboration with key stakeholders
• Organizing and sharing information about board meetings
• Sending critical notifications and updates promptly
• Viewing and filtering incoming materials such as messages and correspondence
• Preparing agendas and board packs for board members
• Keeping records of meeting minutes
• Reviewing and maintaining relevant documentation:
• Maintaining confidentiality and keeping sensitive materials secure
• Having quick access to document resources during the meeting 
• Preparing papers for review or approval of minutes by board members
• Ensuring documentation is up to date
• Monitoring and coordinating of action items and results
• Distributing post-meeting documents
• Tracking pending action items before and after the meeting
• Monitoring task ownership against the set deliverables and timelines
• Complying with relevant policies and laws including GDPR.

Time commitment:  Approximately 4 hours per week to suit needs of board and role holder.  Includes evening meetings and may include very occasional weekend meetings (negotiable) 

What skills do I need?

• Excellent organisation 
• Excellent administration 
• Clear communication 
• Proficient in Microsoft Office software 
• Familiar with Microsoft 365 
• Subject to Enhanced DBS check.